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February 2024
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Directory

Maria Cristina P. Gueriña

Municipal Accountant

SERVICES

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

New Employee of the LGU

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Certified true copy of duly approved Appointment

OHRM

Assignment Order, if applicable

OHRM

Certified true copy of Oath of Office

OHRM

Certificate of Assumption

OHRM

Statement of Assets, Liabilities and Net Worth Approved DTR

Employee/OHRM

Bureau of Internal Revenue (BIR) withholding certificates (Forms 1902 and 2305)

BIR/ OHRM

DBP Account

DBP, Iriga City Branch

PHILHEALTH, PAG IBIG MID #, SSS (if applicable)

Corresponding Agency

Additional Requirements for transferees (from one government office to another)

 

Clearance from money, property and legal accountabilities from the previous office

Previous office

Certified true copy of pre-audited disbursement voucher of last salary from previous agency and/or Certification by the Chief Accountant of last salary received from previous office duly verified by the assigned auditor thereat

Previous office

BIR Form 2316 (Certificate of Compensation Payment/Tax Withheld)

Previous office

Certificate of Available Leave Credits Service Record

Previous office

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

 

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

Employee of the LGU

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Certified true copy of approved appointment in case of promotion or Notice of Salary Adjustment in case of step increment/salary increase

OHRM

Certificate of Assumption

OHRM

Approved DTR or certification that the employee has not incurred leave without pay

Employee/OHRM

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

Employee of the LGU

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Clearance from money, property and legal accountabilities

OHRM

Approved DTR

OHRM

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

Designated Next of Kin

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Clearance from money, property and legal accountabilities

OHRM

Approved DTR

OHRM

Additional requirements:

Death Certificate authenticated by Philippine Statistics Authority (PSA)

LCR/PSA

Marriage Contract authenticated by PSA, if applicable

LCR/PSA

Birth Certificate of surviving legal heirs authenticated by PSA

LCR/PSA

Designation of next-of-kin

Claimant

Waiver of right of children 18 years old and above

Claimant

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

Pregnant Employee

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Certified true copy of approved application for leave

OHRM

Certified true copy of Maternity leave clearance

OHRM

Medical certificate for maternity leave

OHRM/MHO

Additional Requirements for Unused Maternity Leave (upon assumption before the expiration of the 60-day maternity leave)

Medical certificate that the employee is physically fit to work

OHRM/MHO

Certificate of Assumption

OHRM

Approved DTR

OHRM

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

All Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Approved application for leave

OHRM

Certificate of available leave credits

OHRM

Clearance if in excess of thirty days

OHRM

Medical certificate (if sick leave or maternity leave)

OHRM/MHO

Marriage contract for first maternity leave

LCR / PSA

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

All Employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Clearance from money, property and legal accountability from the Central Office and from Regional Office of last assignment

OHRM

Certified photocopy of employees leave card as at last date of service duly audited by the Personnel Division and COA/Certificate of leave credits issued by the Admin/Human Resource Management Office (HRMO)

OHRM

Approved leave application

OHRM

Complete service record

OHRM

Statement of Assets, Liabilities and Net Worth (SALN)

OHRM

Certified photocopy of appointment/Notice of Salary Adjustment (NOSA) showing the highest salary received if the salary under the last appointment is not the highest

OHRM

Computation of terminal leave benefits duly signed/certified by the accountant

AIAS

Applicant’s authorization (in affidavit form) to deduct all financial obligations with the employer/agency/LGU

Claimant

Affidavit of applicant that there is no pending criminal investigation or prosecution against him/her (RA No. 3019)

Claimant

In case of resignation, employee’s letter of resignation duly accepted by the Head of the Agency.

Claimant

Additional requirements in case of death of claimant

Death certificate authenticated by PSA

PSA

Marriage contract authenticated by PSA

PSA

Birthday certificate of all surviving legal heirs authenticated by PSA

PSA

Designation of next-of-kin

Claimant

Waiver of rights of children 18 years old and above

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

All employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Approved leave application (ten days) with leave credit balance certified by the Human Resource Office

OHRM

Request for leave covering more than ten days duly approved by the Head of Agency

Office of the Mayor

For monetization of 50 percent or more:

Clinical abstract/medical procedures to be undertaken in case of health, medical and hospital needs

MHO

Barangay Certification in case of need for financial assistance brought about by calamities, typhoons, fire, etc.

Barangay

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Simple

Type of Transaction:

Government to Client

Who may avail:

All employees

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Travel order

Immediate Supervisor / LCE

Approved itinerary of travel

Immediate Supervisor / LCE

Certificate of travel completed

Immediate Supervisor / LCE

Certificate of appearance

Visited/Inviting Office or Agency

Tickets

Transportation provider

Receipts if entitled to travel representation allowance

Concerned Agency

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Technical

Type of Transaction:

Government to Business Entity

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Authority to enter into negotiated contract

GSO/BAC

Contract documents performance bond and contractor’s accreditation

GSO/BAC

Plans and specifications

MEO

Program of work and detailed cost estimates

MEO

Notice to commence work

BAC

Certificate of acceptance and inspection report

MEO

Eligibility certification

Supplier

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Technical

Type of Transaction:

Government to Business Entity

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

All under No. 10 (external services) except authority to enter into negotiated contract ( pls specify)

Requirements under No. 10 (External Services)

Advertisement/call for bid

GSO/BAC

Abstract of bids with winning bidders offer and bid tenders of other participants

GSO/BAC

Letter of award/acceptance of bid/proposal

GSO/BAC

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Technical

Type of Transaction:

Government to Business Entity

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

Bill of creditors and progress report of accomplishment

MEO

Inspection report

MEO

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Technical

Type of Transaction:

Government to Business Entity

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

All under nos. 10, 11, 12

Requirements under No. 10, 11, 12 (External Services)

Approve change or extra work order

MEO

Approval by proper authorities of price adjustment

MEO

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Technical

Type of Transaction:

Government to Business Entity

Who may avail:

All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

All under nos. 10, 11, 12 (External Services) (pls specify)

Requirements under No. 10, 11, 12 (External Services)

Certificate of completion and final acceptance

MEO

Certificate of final inspection and contractor’s affidavit re-payment of laborers and material men

MEO

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Sign in the client log book in the office & Submit all the necessary requirements including the DV’s with duly approved Obligation Request

1. Let the client signs in the log book. Receives the Disbursement Voucher with approved Obligation Request and necessary supporting documents

None

3 Minutes

Administrative Aide VI

AIAS Office

2. Wait while the attached supporting documents is reviewed & certified

2. The Accountant reviews & certifies as to completeness of all the supporting documents and obligated allotment

None

7 Minutes

OIC-Municipal Accountant

AIAS Office

3. Receives the processed DV and forwards the same to Treasury for checking

3. EIC forwards processed disbursement vouchers to the Municipal Treasurer’s Office

None

10 Minutes

Administrative Aide VI

AIAS Office

TOTAL

None

20 Minutes

 

Office or Division:

Office of the Accounting and Internal Audit Services

Classification:

Technical

Type of Transaction:

Government to Government

Who may avail:

38 Barangays

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. The Barangay Treasurer (BT) shall prepare the transmittal letter (Annex B) of COA Circular No. 2019- 001 and submit the financial transaction documents within 10 days after the end of the month to AIAS.

1. Receives the barangay financial transaction documents. After verification of the attachments affix to the transmittal letter the signature and the date when the documents was received

None

25 Minutes

Admin Aide I / Admin Aide VI

AIAS Office

1.1. Records in the barangay book of accounts the barangay financial transactions and Prepares the monthly financial report for every barangay.

None

6 hours

Admin Aide I / Admin Aide VI

AIAS Office

2. The BT shall submit within three

(3) working days the duly receipted copy of the transmittal letter with copies of the Punong Barangay Certification (PBC) to the SA/ATL.

2. Submits the barangay financial transaction documents to the SA/ATL. The documents shall consist of Report of Collections and Deposits (RCDs) w/ duplicate copies of ORs, deposit slips, bank statements, original copies of DVs with supporting documents, duplicate copies of checks and PBCs.

None

1 hour

AIAS Staff

AIAS Office

TOTAL

None

7 hours 25 minutes